You can also easily see what each transaction in QuickBooks POS created in QuickBooks by selecting I Want To… and then Show Financial Detail.
Also, the information in Help > Help Contents is quite good. The Contents tab is organized like a user guide. We’ve also got many free QuickBooks user guides on our website.
- If you haven’t already, create an other current liability account called something like “deferred revenue” or “unearned revenue”.
- Create other charge items called something like “annual membership fee” and “sponsorship” and map them to the current liability account above.
- When you invoice or create a sales receipt for the prepayment, use one of the other charge items created above.
- Create a $0 sales receipt for the first month, using your normal revenue account with 1/12 of the fee and add a second line using the other charge item with a negative for the same amount.
- Memorize the sales receipt, select Automate Transaction History, Monthly and 11 for Number Remaining.
If you have other memorized transactions, you might want to consider creating a memorized Group so they’re all grouped together instead of scattered all over the list.
If you’ve been making deposits directly into the register, your payments probably haven’t been applied to your invoices. Go to Reports > Customers & Receivables > Open Invoices. If you see a bunch of payments (negative line items) on this list that aren’t actually overpayments, you need to apply the payments to the associated invoices.
If you only have a few, just open the invoices on the list that also have a payment listed and select Apply Credits. If you’ve got a lot, I’d create an External Accountant user, login as External Accountant, go to Company > Client Data Review, and select Fix Unapplied Customer Payments and Credits.
Do you have a family member, friend, neighbor, or colleague who’s outgrowing QuickBooks Pro or Premier or struggling with their current financial system?
|Allow us to help them and we’ll reward you for your efforts.|
|As a business associate, you know the power of a personal referral. We would love the opportunity to show your contacts the benefits of using Intuit’s QuickBooks Enterprise Solutions.
We’ll reward you with 10% of the sales price when you refer us to a friend or colleague who purchases QuickBooks Enterprise.
We also offer discounts on products and services, making it a win-win for everyone! For instance, this month we’re offering up to $1000 off when you upgrade from any version of QuickBooks. There’s an even bigger discounts when you add Advanced Inventory.
And there appears to be exciting things in store for Advanced Inventory! This was posted on Intuit’s ProLine News Central blog last Tuesday.
Coming soon to QuickBooks® Enterprise Solutions!
It’s the best thing to happen to inventory costing since the calculator…
Want more than just average costing? Sign up today to receive exclusive updates for the new Advanced Inventory for QuickBooks® Enterprise Solutions 12.0. Be the first to know!
Don’t forget, if you buy QuickBooks Enterprise now you also automatically get 2012 once it’s released.
|Call us at 800-707-0940 for more details.|
Many of our readers have complained that even though R8 is unstable, it’s still the only update on Intuit’s website. Since R7 also had some issues, here are the links to the R6 update in case you want to re-install QuickBooks:
Here’s the full download for QuickBooks Enterprise 11.0 R6:
Here’s the full download for QuickBooks Premier 2011 R6:
Here’s the full download for QuickBooks Pro 2011 R6:
Here’s the R6 webpatch for QuickBooks Enterprise 11.0:
Here’s the R6 patch for QuickBooks Pro 2011 and QuickBooks Premier 2011:
The errors you’re getting are probably unrelated to the deleted items. If you send me the actual messages you’re getting I can try to figure out what’s wrong. It’s usually better to enter an item exactly as you want it to look, export the item list, and then copy/paste the info from the item you created into the other items. That way you know you’re entering the info exactly as it should be entered. Trying to manually enter the info without copy/pasting is often a very frustrating experience.
Duplicate items can also be created when you edit items in both QuickBooks and QuickBooks POS. The same thing can happen with Customers ad Vendors. Try to pick one or the other to do all your list editing.
Also, allowing your on-hand quantities to go negative is one of the biggest mistakes you can make in QuickBooks POS because it really screws up your average cost (you can’t divide by a negative number). They should be using receiving vouchers as the inventory comes in before they sell it. If they can’t wait, they should sell it outside of QuickBooks POS and then enter the sale in QuickBooks POS after it’s been received. You’ll probably need to do both a quantity and cost adjustment to correct things now.
How to Find the Tool to Links Deposits to Payments to Clear Out the Undeposited Funds Account in QuickBooks
Undeposited Funds account
If a deposit is created manually, rather than by selecting payments in the Payments to Deposit window, the amount of the payment can stay in the Undeposited Funds account indefinitely. This tool allows you to link deposits to payments to clear out the Undeposited Funds account.
Here is a list of all the Client Data Review features available for the external accountant user:
News Flash – How Will Labor Day (Monday, September 5, 2011) Affect my QuickBooks Payroll Processing?
To allow for the Labor Day holiday, you might need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labor Standards Act and ensure timely payroll tax payments.
If your normal paycheck date is on 9/5/11, you should:
- Change your paycheck date for your direct deposit employees to Friday, 9/2/11.
- Send your payroll by 5 p.m. Pacific Time on Wednesday, 8/31/11.
If your paycheck date is immediately before or after Labor Day, consult the table that follows to find out when to send your payroll and when your account will be debited.
|If you date your paychecks for…||Send payroll by 5:00 PM Pacific Time on…||Your account will be debited on*…||Employees get paid on (Direct Deposit only)…|
|Friday, 9/2||Wednesday, 8/31||Thursday, 9/1||Friday, 9/2|
|Monday, 9/5||(see message above)|
|Tuesday, 9/6||Thursday, 9/1||Friday, 9/2||Tuesday, 9/6|
|Wednesday, 9/7||Friday, 9/2||Tuesday, 9/6||Wednesday, 9/7|
|Thursday, 9/8||Tuesday, 9/6||Wednesday, 9/7||Thursday, 9/8|
*Accounts are typically debited before regular banking hours, so you should make sure you have funds in your account to cover the payroll onthe day before the actual debit occurs.
Over the last few weeks, we’ve been getting a lot of calls from frantic QuickBooks Enterprise users who are either having trouble registering their new software or getting support from Intuit.
We did a little investigating and it turns out there are several businesses selling Not-For-Resale (NFR) licenses of QuickBooks Enterprise on eBay and even on what appear to be legitimate websites. Here is a clue that you’re not getting a full license:
NOTE: This product does not come with any included support from Intuit. A support contract can be purchased directly from Intuit for an additional fee.
Unfortunately, this is not true. You cannot add a Full Service Plan contract to a NFR license, and when you call Intuit for help they’ll tell you your only option is to buy a fully licensed copy of QuickBooks Enterprise.
Fully licensed copies of QuickBooks Enterprise come with a full year of the Full Service Plan, which gives you free product updates (including 2012 once it’s released), free tech support, and several free add-ons.
The only way to get a fully licensed copy is through Intuit direct or Intuit Solution Providers like us. All legitimate sellers have to charge the same price for QuickBooks Enterprise so if you find a lower price than what everyone else is charging, it’s another clue that you’re not getting a full license.
Yes, QuickBooks Enterprise is much more expensive than Pro and Premier, so it’s tempting to jump at a $450 savings. However, since the annual Full Service Plan costs $850, it’s no deal. Remember, if it sounds too good to be true it almost always is.