Start by going to the Payroll and Compensation tab in the employee record. If there is more than one payroll item listed, you need to make sure to enter the rate on every line. Also make sure that the box next to Use time data to create paychecks is checked.
If that’s not the problem, it could be that a payroll item was used on a timesheet that isn’t listed in the employee’s record. Go back to the timesheet and check to see what payroll items were used and then go back to the employee’s Payroll and Compensation Info tab to make sure they're all listed. You get a warning if you enter a payroll item on an employee’s timesheet that’s not setup in the employee’s record, including a warning that it’ll come over with a $0 rate, but it’s possible the warning was ignored.
I am not a tax advisor so I recommend that you discuss this with your accountant before making a decision because sales tax laws vary by state.
News Flash – Columbus Day (Monday, October 11, 2010) affect on payroll tax payments and direct deposit in QuickBooks Payroll
To allow for the Columbus Day holiday, you might need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labor Standards Act and ensure timely payroll tax payments.
If your normal paycheck date is on 10/11/10, you should:
|If you date your paychecks for…||Send payroll by 5:00 PM Pacific Time on…||Your account will be debited on*…||Employees get paid on (Direct Deposit only)…|
|Friday, 10/8||Wednesday, 10/6||Thursday, 10/7||Friday, 10/8|
|Monday, 10/11||(see message above)|
|Tuesday, 10/12||Thursday, 10/7||Friday, 10/8||Tuesday, 10/12|
|Wednesday, 10/13||Friday, 10/8||Tuesday, 10/12||Wednesday, 10/13|
*Accounts are typically debited before regular banking hours, so you should make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.
Membership and Microloans are probably programs, though Membership could also be Fundraising.
One thing to keep in mind is QB 2011 Premier/Enterprise is the first time you can get any sort of decent balance sheet by class. It’s still not perfect but it’s closer than you’ll get with 2009.
Not sure why you’d need two A/R accounts, but it’s easy enough to setup. I really don’t recommend a separate file. If you’re going to enter the detail, you might as well enter it in your real file and having separate files opens up the opportunity of accidentally using the incorrect file.
Memorized invoices are definitely the way to go. Also, if you're using QB merchant services, you can also setup recurring credit card charges.
Costco and Sam’s Club have the local best prices on QuickBooks Pro and Premier. Amazon also has amazing prices and they offer a download version if you’re in a hurry.
If you don’t, you’ll want to prepare a journal entry that mimics the original check with the correct date (Debit – expense, Credit – checking) and then reverse the journal entry in the period you’re voiding the check.
1. Go to Reports > Items > Current Inventory – Item List (v9) or Reports >
Items > Items List (v10)
2. Click the Modify button
3. Click the Add or remove columns button
4. Check the Last Sold column near the bottom of the list and change Sort by to Last Sold
6. Select Save and then Run
7. If it looks good, go to I Want To… and select Memorize this Report and/or Add this Report to Dashboard