How to Correct a Vendor Overpayment in QuickBooks
Enter the bill for the next expenses in Vendors > Enter Bills like you normally do. Then go to Vendors > Pay Bills and select the bill for the new expenses. You should get a message telling you that the vendor has a credit, if not click the Set Credits button to apply the credit for the overpayment to the new bill. If the new expenses are higher than the credit, you can pay the remainder due like you normally would.
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