As many of you know, I’m a true believe in working with clients remotely, so I really wish I could attend to this Sleeter seminar. San Francisco’s just a little too far to travel, but Doug’s been nice enough to offer all of you a $50 off coupon (see details below). How great is that?
This also works if you receive a two-party check from a customer that you need to send on to the sub.
- Setup the granting agency as a customer and each individual grant as a job.
- Setup items by grant phase and making them two-sided by checking the "This service is used in assemblies…" box so you can track both the expenses and revenue received for each phase.
- Enter your full grant budget using estimates (even if it's multi-year). This allows you to use the Job Estimates vs, Actuals reports, which is the report most granting agencies want to see.
- Use the items tab instead of the expense tab on your purchase transactions (bills, checks, paychecks, etc.).
Setting up your file for job costing can be complicated, especially if you're using payroll. If you need help. I did a 4-part series on setting up job costing in QuickBooks for Intuit last summer and the articles I wrote for it are posted at the bottom of my QuickBooks Training page.
Intuit QuickBase will be unavailable today because of a scheduled move to their newest data center. Because of this planned move, the Accountant's Copy File Transfer Service in QuickBooks Accountant Edition also will be unavailable. QuickBase is Intuit's online database that serves as the "hub" for files transferred via Accountant's Copy. The downtime is expected to last from 6:30 am – 2:30 pm PT.
While QuickBase and the transfer service are unavailable, accountants and their clients can exchange Accountant Copy files via other channels, such as e-mail, CD, or flash drive. More information and updates during this downtime window will be posted on the QuickBase Service Page.
Intuit appreciates your patience as they transition QuickBase to a new data center.
After numerous complaints from people who said their QuickBooks home page had disappeared and now appeared blank, Charlie Russell, the author of one of my favorite QuickBooks blogs Practical QuickBooks, discovered that QuickBooks is configured to download minor updates automatically and that a June 21st update caused this problem.
It may already be fixed, but everyone should read Charlie's blog post, QuickBooks Updates and the Home Page Error, about how this happened and how to stop it from happening in the future.
Entering Voucher Discounts, Freight, and Fees
Discounts, freight, and fees related to the purchase of merchandise can be added to receiving vouchers at your discretion. Optionally, you can spread these amounts over the cost of the items being received.
To add discounts, freight, or fees:
If receiving against a purchase order, discounts entered on the PO are automatically transferred proportionally to the voucher and you are prompted and have the option of transferring a fee from the PO. See the notes below for more information.
Place the cursor in the applicable field and manually enter or edit an amount. Discounts can be entered as a percentage (calculated from the voucher subtotal) or amount.
To spread (allocate) these amounts over the cost of the items being received, select the Spread Discount, Freight and Fees checkbox. Note that once these amounts have been spread and the voucher saved, they cannot be edited or unspread.
Complete the voucher and save.
If a discount is entered on a referenced PO, it is transferred to a receiving voucher proportionally, i.e. if 50% of the items (by value) ordered on the PO are received, then 50% of the PO discount is automatically suggested on the voucher. You can edit the voucher discount amount if you prefer to handle this differently.
If a fee has been entered on a referenced PO, you are alerted and can transfer the amounts to the voucher at your discretion. Since multiple vouchers can reference a single PO, you should be careful to transfer the fee amount only once, or edit the amount on the voucher to allocate the fee across the vouchers.
Discount, freight, and fee amounts may be edited even after a voucher has been saved, subject to the following:
If spread over the cost of the received items before saving, the amounts cannot be changed.
If not spread, integrated with QuickBooks financial software, and entering vendor billing information in QuickBooks, these amounts can no longer be edited after the voucher has been sent to QuickBooks.
If not spread, integrated with QuickBooks financial software, and entering vendor billing information in Point of Sale, these amounts can no longer be edited after adding the vendor billing information to the voucher and sending to QuickBooks (this may be the second time the voucher is sent to QuickBooks).
Wanted to let you all know QuickBooks Premier Accountant Edition is on sale today only for $199.95. Exclusive price is only available via web and telesales. Call Intuit at 800-267-8379 or go to their website at http://bit.ly/ae5n9V for purchase. This is a great price, lower than Amazon, Costco and Sam's Club.
Intuit QuickBooks Premier Accountant 2010
Master program for accountants, QuickBooks consultants and bookkeepers
No need to purchase multiple editions — includes 2010 Pro, Premier, and Industry Editions.
Save time by calculating depreciation directly with a full featured Fixed Asset Manager.
Meet multi-client needs – unique tools like Accountant's Copy allow you to work on the same file as your client at the same time.
Once you’re happy with the roles, go back to User List tab, create your new user, and assign the role(s). As your new user starts navigating QuickBooks, you may need to assign more activities so she has access to everything she needs. Do this by going back into the roles you created and modifying them.
Many of our clients have asked for this, so I'm thrilled to announce that Intuit has finally added a PayCard feature to payroll. A summary of the benefits is below, and you can visit the Intuit PayCard Enrollment Site for more detailed information about fees, etc.
Paycard offering information:
Paycards work like a bank debit card, where the employee's wages are loaded on to a plastic MasterCard.
Employees can obtain cash at ATMs, or make purchases at any retail locations that accept MasterCard.
Paycards have a MasterCard logo (except for additional cards for employees who already have a MasterCard Paycard).
Customer service is available 24 hours per day, seven days per week. Employees can verify balances, transfer funds, or view statements online or using a telephone.
The online enrollment site includes FAQs for employers and employees
Employers now have an option to provide a completely electronic payroll solution:
Direct Deposit for employees with bank accounts
Paycards for employees without bank accounts
Employers reduce fraud by not having paper checks
Employers save time and money by not having to distribute checks, buy check stock, or pay for check delivery (they still are required by law to distribute pay stubs but can use ESS)
Employees save money by avoiding check cashing fees
Cards are accepted at most retail establishments and thousands of ATMs
Employees can get additional paycards. Up to 3 additional paycards for family members (these cards are PIN-based cards, not MC)